Frequently Asked Questions about renting our facilitiesHow can I make an appointment to come see your facilities? You can email rentals@oakcliffuu.org, or call or text the rental coordinators at (214) 659-1866 to make an appointment. Responses and appointments are generally made during the afternoons and early evenings of Tuesdays, Thursdays, and Saturdays. Thank you for your understanding. What is the capacity? Our main building occupancy is 150 people - also the number of chairs available. When tables are set up, it is comfortable for a maximum of 120. How many tables and chairs are there?
What are the dimensions of the available spaces?
How are rental prices determined? We consider several things in determining the Rental Fee: day of the week, type or purpose of the event, how many people are expected, and whether alcoholic beverages will be present. Also, renters who have rented at least once before and followed our clean-up checklist properly are invited back to receive 10% off going rates. How much do I have to pay to hold a date? A minimum of $125 will hold the date. This payment and subsequent payments toward the Rental Fee are non-refundable. All payments need to be made in person by cash or money order. What deposits are required? Separate from the Rental Fee is a $300 "Key, Cleaning, Damage" (K.C.D.) deposit. This deposit is required for all rentals and is due a day or two before the event. To receive a complete refund of the K.C.D. deposit, the key must be returned, the cleaning checklist must have been followed, and the space must have been left as it was found without damage. Is clean up required? Yes. We require that renters clean up immediately after their events to return our facilities to the condition in which they were found. We have a checklist to be used to make sure cleanup is thorough. It will be helpful if you have a helper or team of helpers available for cleanup. What kitchen facilities are available?
What audio/video capabilities are available? We have a talented in-house technician who can be hired separately to handle stage lighting, as well as projecting and playing digital music and/or video. Please ask us for details. Do you have linen service? No, we do not. Do you know a good decorator, DJ, photographer, or caterer? We might be able to suggest one or two to help you in your event planning. Do you require security? At our discretion, we may require security. A short list of recommended and reasonably-priced companies is available. Please note that all of our rental events are for invited guests only. We do not allow 'flyer parties.' Do you allow dancing? Yes, we do. Do you allow alcohol? We do allow alcohol to be served. However, we require that people be responsible hosts and not overserve anyone, or allow consumption of alcohol by persons under the age of 21. Glass bottles are not allowed to be given out at all. Cups, cans, or plastic bottles are allowed alternatives. The presence of alcohol at an event will affect the rental price. Is the outdoor gazebo included? The outdoor gazebo can be rented along with the Sanctuary (main) and/or the Religious Education (secondary) building. The gazebo does have electricity and can accommodate loads of up to 40-amps. Can conferences, workshops, and meetings be held in your spaces? Yes, we are very interested in working with you. Please call (214) 659-1866. Is there a place to get ready? For large weddings, and depending on availability, there are rooms for bridal parties and groom and groomsmen to get ready. For smaller events, there is a small office space available in the main building. That small space is also perfect for entertainers needing to change into costume for children's parties. (We do ask that you please pick up your stray feathers and fur.) When can we set up and decorate for our event? Setup and decoration should be planned for the same day of the event. For evening events, setup is usually not permitted earlier than 1:00pm or 2:00pm. Drop off of dry materials (for example: balloons, boxes of unrefrigerated supplies) is usually permitted the day before the event. Please check with our rental coordinator to confirm scheduling and special arrangements. Is there map of your grounds and buildings? Yes. Please click here for a downloadable copy of our rental guidelines map. |
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